Issue Log Use

[ChrisAhWong]

We have been trying to utilize the automated issue history log function, but have found we cannot get issues to be presented in either number or date order. Admittedly, we usually resort to manually inputting issue numbering because we need to add to an existing issue or some other reason. Below is an example of the Revision History Log, but shows the type of things we are seeing with this related to issues. We rarely need to report on multiple revisions.

 

 

Our main question is, how are issues in the report ordered? How can we get them to be ordered by either issue date or number? And can this be done if issue numbers are manually input?

 

Another question is when exactly is a single issue entry created? In the example above we actually only issued drawings on less than 10 occasions, but you can see many more issues displayed than this. Does each issue represent every issue ever created even if it was later deleted or changed? We are not sure where the additional issues are being generated from.

 

Are any others finding success with the Issue Log and have advice they could share? We are having a very hard time with this.

[Boh]

4 hours ago, ChrisAhWong said:

Our main question is, how are issues in the report ordered? How can we get them to be ordered by either issue date or number? And can this be done if issue numbers are manually input?

I'm not sure if you are getting "Revisions" and "Issues" slightly mixed up? Revisions apply only to individual title blocks. Issues on the other hand are document wide. Your first Issue will be numbered Issue #1. Your second issue will be numbered Issue #2 even if it doesn't include any of the drawings from the first issue.

 

In the Revision History worksheet each column represents an "Issue" and they should always increment in order. They won't adjust if you manually date an issue to be before an earlier issue. Your screenshot is cropped a little short but at the bottom of each column should be an issue number like this with the Issue numbers incrementing in order from left to right:

 

 

 

4 hours ago, ChrisAhWong said:

Another question is when exactly is a single issue entry created? In the example above we actually only issued drawings on less than 10 occasions, but you can see many more issues displayed than this. Does each issue represent every issue ever created even if it was later deleted or changed? We are not sure where the additional issues are being generated from.

 

Issues are created either through the TItle Block Border settings dialogue (for single drawing issues), or via the Title Block Manager (where you can do multiple drawing issues and more). I suspect someone thought they were adding a revision but added Issues by mistake (the dialogues are very similar). Or did you use another project file for this job that already had issues in it that weren't deleted?

 

Unfortunately you can't easily get rid of the excess issues. It looks like you'll have to delete all of the issues then go through and "reissue" the one's you want. Similarly you can't easily add additional drawings to an issue once an issue is logged. To do that you would have to delete each issue back to and including the one you want to change, then reissue that one with the additional drawing then reissue all the deleted ones again. That's a real hassle.

 

We use Title Block Manager to create our revision History worksheets and we have learned a lot from experience of what NOT to do. Unfortunately it is not super intuitive. For Issues my advice is to triple check all the drawings you need  are included in the Issue and only do this just before you actually physically issue the drawings.

 

Our other big help has been this forum and on this topic @Nikolay Zhelyazkov has been very helpful.

 

Good luck.

 

 

 

 

 

 

Edited October 27, 2020 by Boh

[Nikolay Zhelyazkov]

Hello @ChrisAhWong,

 

8 hours ago, ChrisAhWong said:

Our main question is, how are issues in the report ordered? How can we get them to be ordered by either issue date or number? And can this be done if issue numbers are manually input?

- Issues and Revisions are ordered in the way they are created and this order, as of now, cannot be changed.

 

As for the other questions, I think that @Boh answered them.

 

Let me know if you need any additional help.

 

Best Regards,

Nikolay Zhelyazkov