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Christiaan

Notes Database, project sharing, relative path and Dropbox

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We're running into a nasty problem with the callouts and keynotes in that the 'relative path' setting for the database doesn't seem to be working. Couple this with Dropbox and Project Sharing and you have a recipe for disaster. Every time somebody opens their working file or tries to manipulate the notes they all go haywire and the user needs redefine where the database is again for every single note.

 

The problem appears to be that it's effectively looking for the database in

Users/Dropbox/Database.xml

Instead of:

Users/[username]/Dropbox/Database.xml

 

Anyone else experiencing this? Any thoughts on how to workaround? I wondered about moving the Dropbox folder to the Users folder but I'd have to mess around in the Terminal to change the permissions on the Users folder to achieve that.

 

Edited by Christiaan

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I've found a short term workaround, which is to move the Dropbox folder to Users > Shared on each computer.

 

There are still one problem, which is more obvious now that I've fixed the first issue, and that when somebody opens their Working File and refreshes they then need to double-click on the Keynotes (or right-click and check out) before working with the Callouts in any way. Otherwise the Callouts will ignore the fact that they're linked to the Keynote and render the text directly in the Callout, despite Place As Keynote remaining checked.

Edited by Christiaan
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Due to the COVID pandemic, we had to switch our project file to Dropbox, and now I have 500+ callout notes in a shared Project File that have lost their database. I am trying to figure out how best to proceed with working with a shared Notes Database. I think we set up the file with absolute paths (not knowing that we would all be working remotely). 

 

VW Help Documentation on this topic is fairly vague. For example, the section on the Reconcile Note Command says,

 

"The Reconcile Notes command handles differences between the database and the notes in the drawing. For example, if database callouts have been placed and the database is edited afterward, differences must be reconciled." 

 

Alright then. In real-world terms, what does this exactly mean? Does the tool help you locate databases that have changed paths? Or is this function more geared toward making sure all the callout note instances are consistent if someone changes it. A video demonstrating the various functions of the notes manager system would be truly helpful.

 

@Christiaan Does that mean we should abandon our attempt at doing database management on a project using Dropbox? Should I have our team VPN into the server so that the file links directly to our server instead of the cloud? What do I do with all the notes that are now linked to somebody's user Dropbox folder?  How do they get reconciled? 

 

Given the fact that work and most project files have moved to the cloud, some guidance from the VW team on this topic would be vastly appreciated.

 

 

 

 

 

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This is one reason I've avoided the Notes Database. I don't want to hijack this thread, but the Notes Manager used to work. Now it's awful, hard to use, and frankly, I hate it.

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On 1/25/2020 at 1:36 PM, Christiaan said:

There are still one problem, which is more obvious now that I've fixed the first issue, and that when somebody opens their Working File and refreshes they then need to double-click on the Keynotes (or right-click and check out) before working with the Callouts in any way. Otherwise the Callouts will ignore the fact that they're linked to the Keynote and render the text directly in the Callout, despite Place As Keynote remaining checked.

@Christiaan Is Place As Keynote checked in the Working File? Note that it is a document preferences it could be set differently for each Working File.

We are not able to reproduce the problem you are describing here. Please any additional information or steps to reproduce it would be helpful.

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On 4/13/2020 at 6:58 PM, Hugues said:

@Christiaan Is Place As Keynote checked in the Working File? Note that it is a document preferences it could be set differently for each Working File.

We are not able to reproduce the problem you are describing here. Please any additional information or steps to reproduce it would be helpful.

 

@Hugues yes, Place As Keynote was checked in the Working File. I will try to reproduce but I suspect this aspect of the problem needs a few different things in place before it happens.

 

Are you able to reproduce the relative path problem (VB-167842)? Because that is easy to reproduce. And it seems to me my solution of putting the sync folder in the Shared folder is a security risk, especially if people are using laptops with multiple users.

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