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Showing results for tags 'manual filing'.
I'm interested in people's experiences implementing a CDE on Dropbox or similar with a manual folder/filing system. As opposed to a dedicated EDMS (Electronic Document Management System). I'm setting up a CDE on Dropbox for a medium sized project and slowly getting my head around the practicalities of manual drawing issue procedures and filing, compliant with ISO 19650. In the past we've typically used a "Current Issue" folder for latest drawings and generally a "Superseded" for everything else. ISO 19650 on the other hand includes: Work in Progress - drawings/data in progress, accessible only to relevant task team/discipline. Shared Folder - verified drawings/data suitable for sharing with other design team members or approved for sharing with the client. (aka preliminary documents) Published - co-ordinated drawings/data suitable for use by the wider project team. (aka contractual documents) Archive - an archive of the above folders at each milestone (in the UK for example, the RIBA Work Stages) This works well for data integrity processes but how do we make it straightforward for somebody just looking for the latest drawings? Why have a Work in Progress area on the CDE for each task team/discipline if that area is only accessible by that task team/discipline? How do you deal with file/folder names and revision and suitability (status) codes when using a manual folder process on the likes of Dropbox, which doesn't have the metadata features of a dedicated CDE system?